How doesAI documentation work?
AI documentation sounds advanced, but the principle is simple: AI listens to your patient conversation, processes the content and creates a structured clinical draft for your review. Here we explain how it works step by step.
The basic principle
AI documentation combines speech recognition, language processing (NLP) and structured document generation. Together, these enable the AI to listen to a normal patient conversation and produce a clinical draft for your review, without you needing to dictate or type.
Step by step: How it works in practice
Step 1: Preparation
You open Dentio in your browser, choose a template (e.g. examination, filling, endodontics) and ensure a legal basis for recording exists. Then you start recording with one click.
Step 2: During the consultation
You talk to your patient completely as usual. Dentio listens in the background and structures what you as the clinician communicate during the visit: history, examination findings, diagnosis, treatment performed and follow-up plan. You don't need to adapt your language or dictate specifically.
Step 3: AI processing
When the consultation is complete, the AI processes the recording. It transcribes the speech, separates speakers, structures what you as the clinician communicated during the visit (history, clinical findings, treatment performed), filters out irrelevant small talk and formats the information according to the chosen template. It also suggests procedure codes as a starting point for your assessment.
Step 4: Review
Within seconds, a clinical draft is ready for your review. You check that the information is correct, adjust if needed and transfer to your EHR. The audio file is automatically deleted within 24 hours.
Security and data protection
Security is critical when it comes to patient data. All data is encrypted in transit (TLS 1.2+) and at rest (AES-256), processed and stored within the EU, and recordings are automatically deleted within 24 hours. Patient data is never used to train AI models. Dentio is fully GDPR compliant, CE-marked as a Class I medical device under EU MDR and holds ISO 27001 certification.
Limitations to be aware of
AI documentation is a powerful tool, but it's important to understand its limitations. The AI suggests documentation, not diagnoses or treatments. All drafts must be reviewed by the clinician before use. High background noise can affect quality, and it requires a short adjustment period for staff. The clinician always has full responsibility for all clinical decisions and the final documentation.
Benefits in practice
AI documentation aims to reduce documentation time by generating drafts for your review instead of writing from scratch. It enables documentation during the treatment day, provides more consistent structure via templates, suggests procedure codes as a starting point for your assessment and frees up focus – less time at the screen, more time with the patient.